Privacy Statement

PROTECTION OF YOUR PERSONAL DATA

This privacy statement provides information about
the processing and the protection of your personal data.

 

Processing operation: Road Trip Competition 2019

Data Controller: European Commission – DG REGIO – Unit A2 Communication

 

Table of Contents

  • Introduction
  • Why and how do we process your personal data?
  • Which personal data do we collect and further process?
  • How long do we keep your personal data?
  • How do we protect and safeguard your personal data?
  • Who has access to your personal data and to whom is it disclosed?
  • What are your rights and how can you exercise them?
  • Contact information
  • Where to find more detailed information?

 

 

  • Introduction

The European Commission (hereafter ‘the Commission’) is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).

This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.

The information in relation to processing operation Road Trip Competition 2019 undertaken by Unit A2 Communication of DG REGIO is presented below.

 

  • Why and how do we process your personal data?

Purpose of the processing operation:  Unit REGIO A2 collects and uses your personal information for the purpose of organizing and managing of the Road Trip Competition 2019:  https://roadtriproject.eu/the-road-trip/road-trip-2019/

 

  • Which personal data do we collect and further process?

In order to carry out this processing operation DG REGIO Unit A2 collects the following categories of personal data:

1. Personal Data you voluntarily provide to us through your application to the Road Trip 2019 Competition:

  • First name
  • Last name
  • E-mail
  • Date of birth
  • Gender
  • Nationality
  • EU country of residence and city
  • Driving license (Yes or no, type)
  • Mobile Phone number
  • Their image – jpeg, png
  • A presentation video – 60 secs. – mp4
  • Social Media profile links (IG, FB, YT, Twitter, other etc.)

2. Personal data collected automatically through Google Analytics and Facebook Pixel such as: [For Google Analytics, end user location, search history, YouTube history and data from sites that partner with Google analytics then aggregated and anonymised for insights into Road Trip Project users’ cross device behaviours.], [For Facebook Pixel visit Facebook Business Tools Terms – https://www.facebook.com/legal/terms/businesstools ], For Youtube pixel, please visit [https://www.youtube.com/t/terms_dataprocessing].
We may collect information about the pages you view on our website and other actions you take while visiting us.
For details regarding technologies we employ, see Cookies and Other Technologies below.

Use of your Personal Data. We may use your personal data to process, evaluate your application and communicate with you for the purpose of the Road Trip 2019 Competition.

Cookies and Other Technologies.
As mentioned above, we may collect information automatically from your Road Trip Competition 2019 application submission to help us gather statistics and personalise your experience, and tailor interactions with you. We do so through the use of various automated technologies, including: Google Analytics and Facebook Pixel.

 

  • How long do we keep your personal data?

DG REGIO Unit A2 only keeps your personal data for the time necessary to fulfil the purpose of collection or further processing, namely for one year.

 

  • How do we protect and safeguard your personal data?

All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored either on the servers of the European Commission or of it contractors ICF Next and its approved Sub-processors. ICF Next approved Sub-processors host personal data on their servers located at: 146.66.86.11- Amsterdam, Noord-Holland, Netherlands, Europe.

All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.

The Commission’s contractors are bound by a specific contractual clause for any processing operations of your data on behalf of the Commission, and by the confidentiality obligations deriving from the transposition of the General Data Protection Regulation in the EU Member States (‘GDPR’ Regulation (EU) 2016/679.]

In order to protect your personal data, the Commission has put in place a number of technical and organisational measures in place. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.

 

  • Who has access to your personal data and to whom is it disclosed?

Access to your personal data is provided to the Commission staff responsible for carrying out this processing operation and to authorised staff of ICF Next and its approved Sub-processors according to the “need to know” principle. Such staff abide by statutory, and when required, additional confidentiality agreements.

ICF Next approved sub-processors are:

  • Manythink
  • House of Communication
  • What are your rights and how can you exercise them?

You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, your personal data and to rectify them in case your personal data are inaccurate or incomplete. Where applicable, you have the right to erase your personal data, to restrict the processing of your personal data, to object to the processing, and the right to data portability.

You have consented to provide your personal data to REGIO Unit A2 for the present processing operation. You can withdraw your consent at any time by notifying the Data Controller. The withdrawal will not affect the lawfulness of the processing carried out before you have withdrawn the consent.

You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9 below.

Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under Heading 10 below) in your request.

 

  • Contact information

 

    • The Data Controller.  If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller:
    • The Data Protection Officer (DPO) of the Commission. You may contact the Data Protection Officer ([email protected]) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.
    • The European Data Protection Supervisor (EDPS). You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor ([email protected]) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.

 

  • Where to find more detailed information?

The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to him. You may access the register via the following link: http://ec.europa.eu/dpo-register.

This specific processing operation has been included in the DPO’s public register with the following Record reference: DPO-2780